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Thank you for visiting Experience Kissimmee's careers page to learn more about joining our family of employees.

The Experience Kissimmee team is a diverse group of high performing individuals working to make a positive impact on our community. Experience Kissimmee offers competitive benefits and a rewarding work experience. The organization pays for almost 80% of medical and dental premiums, 100% of basic term life insurance, and 100% of short- and long-term disability premiums. Experience Kissimmee also offers a competitive and generous Paid Time Off (PTO) plan and a safe harbor 401(k) plan.

We offer a competitive compensation package with an annual performance review process, opportunities for professional development, and membership to professional organizations.

Qualified candidates should submit a resume to

Julia DeVault
Director of Human Resources
HR@experiencekissimmee.com

Please include the position of interest in your email subject line

Administrative Assistant

We are currently seeking an Administrative Assistant. This role performs administrative and office support activities for the Director of Sales and the Meeting Sales Team, including fielding telephone calls, receiving and directing visitors, creating spreadsheets and presentations, client database maintenance and entry, and filing.  
Below are the major areas of responsibility:

  • Maintain the Director of Sales’ calendar of meetings and travel through Microsoft Outlook.
  • Make travel arrangements, including air, rental car, hotel, ground transportation and registration for conferences, etc. and collect receipts for travel and complete expense reports for final approval and payment. 
  • Coordinate the shipping of collateral materials for tradeshows, give-a-ways for sweepstakes and amenities for clients, etc.  This includes researching client gifts and promotional products for the Meeting Sales Team, processing orders for these items and maintenance of an inventory of items.
  • Process, on behalf of the Meeting Sales team, all financial approval forms for CEO approval and travel approvals.  Process the payment of invoices by accurately coding invoice with account codes, routing for signature and delivering to Finance for payment in a timely manner.
  • Complete data entry into the Meeting Sales client database. projects specific to the area where support has been designated that entails use of excel for reporting and/or the CRM database.  This includes entry of contacts into the database, pulling reports on various trace notes, client notes, lead generation, etc.  This includes use of the organizational inventory system and physical trips to the warehouse for inventory counts.
  • Draft written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information from clients.
  • Type and design general correspondences, memos, charts, tables, graphs and visual presentations. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Establish, develop, maintain and update filing system for the Meeting Sales Department 
  • Responsible for meeting set up for internal meetings with visitors or internal team members. This include reserving meeting space, ordering food and beverage, preparing meeting materials, taking minutes as well as tearing down following the meeting.  
  • Work independently and within a team on special nonrecurring and ongoing projects, which may include planning and coordination of meetings and conferences, disseminating information, coordinating direct mailings, creating brochures, obtaining supplies, and working on special projects.
  • Act as a liaison between a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
  • Order office supplies for the Meeting Sales Team.
  • Provide back up support to the Receptionist by answering the main reception phone, taking messages, answering routine and non-routine questions and correspondence. 

Required Education and Experience:

  • Minimum associate’s degree and two years of related experience.  Will substitute experience for education. 
  • Proficiency in MS Outlook, Excel and PowerPoint.
  • Proficiency with daily database(CRM) use.  This includes understanding the order data, data entry best practices, extracting data from a database by writing reports, etc.
  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
  • Ability to manage multiple tasks and achieve deadlines under pressure.


 

Experience Kissimmee provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, national origin, age, disability/handicap, marital status, sexual orientation, gender identity or expression, genetic information, veteran status, or any other protected classification under applicable federal, state, and local laws. Experience Kissimmee complies with applicable laws governing non-discrimination in employment. This EEO policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training.