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Thank you for visiting Experience Kissimmee's careers page to learn more about joining our family of employees.

The Experience Kissimmee team is a diverse group of high performing individuals working to make a positive impact on our community. Experience Kissimmee offers competitive benefits and a rewarding work experience. The organization pays for almost 80% of medical and dental premiums, 100% of basic term life insurance, and 100% of short- and long-term disability premiums. Experience Kissimmee also offers a competitive and generous Paid Time Off (PTO) plan and a safe harbor 401(k) plan.

We offer a competitive compensation package with an annual performance review process, opportunities for professional development, and membership to professional organizations.

Experience Kissimmee is seeking qualified candidates for the following position:

Administrative Assistant

Experience Kissimmee is currently seeking an Administrative Assistant. This role performs administrative and office support to the International and Domestic Sales team.

This administrative assistant will telecommute and primarily work from home. Occasionally in-person meetings will be required at Experience Kissimmee’s office in Kissimmee, FL and throughout the Kissimmee/Osceola County destination; therefore, candidates are expected to live in Central Florida.

 

Below are some of the major responsibilities of the position:

  • Maintains the Director of International and Domestic Sales’ calendar. 
  • Drafts written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information.
  • Work directly with Director of International and Domestic Sales on projects related to the client relationship management database (CRM). 
  • Maintains record keeping of all International and Domestic Sales invoices. Process all departmental invoices by completing a wire/check request form accurately, coding invoice with account codes, routing for signature and delivering to Finance for payment in a timely manner. 
  • Makes travel arrangements, including air, rental car, hotel, ground transportation and registration for conferences, etc. Obtain Visas as needed for the Director and at times other Experience Kissimmee staff traveling internationally.
  • Prepares travel authorizations for Director (with estimates of travel, hotel, country per diems) and routes for approval. Prepares travel expense reports for Director upon return.
  • Update, and maintain departmental reports including in-country rep’s activities, monthly reports, department budget and co-ops.
  • Reviews travel expense reports submitted by the International Representatives for the Director’s approval. 
  • Scans and uploads receipts from the Director’s corporate credit card expenses, accurately codes with account.
  • Work with the Director and the Event Management Team to assist with the coordination event itineraries. 
  • Uses the CRM (database) to invoice industry partners. Process payments either via check or credit cards and provide receipts via CRM. 
  • Responsible for meeting set up for internal meetings with visitors or internal team members.
  • Assist with coordinating details for tradeshows including ordering booth supplies and maintaining and updating necessary sales collateral and marketing pieces.
  • Assists with managing the inventory of branded amenities/give-a-ways. 
  • Assist internal Event Management Team by working registration for local industry functions hosted by Experience Kissimmee.
  • Perform duties as assigned/necessary which are related or logical in assignment to the position.

 

Required Education & Experience:

  • Minimum associate degree and two years of related experience. Will substitute experience for education. 
  • Proficiency with MS Office suite and database (CRM) experience.
  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
  • Ability to manage multiple tasks and achieve deadlines under pressure.

 

Qualified applicants should submit a resume to Heidi Velasquez, Human Resources Representative, at [email protected].

Experience Kissimmee provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, national origin, age, disability/handicap, marital status, sexual orientation, gender identity or expression, genetic information, veteran status, or any other protected classification under applicable federal, state, and local laws. Experience Kissimmee complies with applicable laws governing non-discrimination in employment. This EEO policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training.

EK participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.