Determine interest and develop mail/email list. Getting information out in a timely manner is key to the success of your reunion. Keep the communications flowing. Here are some communications suggestions:
Save-The-Date card - Gives notice to start planning. Send about 18 months in advance
Family Newsletters - Keep everyone tuned in as plans are confirmed. Begin about a month or two after Save-The-Date goes out.
Website - Create your own family reunion Website
Facebook - Create your Reunion Group. A great way to keep everyone up-to-date. Replaces the need for the newsletter if everyone is on Facebook.
Develop and mail/email reunion survey. This is helpful especially if this is the first reunion you have had in a while. You need to make sure family members are interested and will attend. Give them several potential destinations. Make sure Kissimmee is at the top of the list, of course!
Form reunion committees and establish duties. Some possible committees that are helpful:
Budget & Finance
Correspondence & Communication
Programming & Activities
Start keeping records of everything
Develop timeline based on this Reunion Planning Calendar
Airport information. Orlando International Airport is about a 20-30-minute drive to most lodging properties in Kissimmee.
Hotel information, room rates, booking code, booking deadline;
Tentative itinerary/agenda with itemized costs
Registration form to return to Reunion Organizer. Form should include:
Mailing address; City; State; Zip
Number of attendees
Number of sleeping rooms needed
Special needs i.e. handicapped room, dietary needs, etc.
Get quotes for keepsakes and souvenirs. Remember ... book your reunion through Experience Kissimmee and receive your personalized T-Shirts FREE.
Family Fundraiser. To help offset costs and to set up scholarships for family members who have limited funds, consider some sort of fundraiser (family garage sales, a raffle, etc). Try to help make the reunion affordable for everyone in the family.
Update Web site or Facebook page
6-10 months before
Send second mailer with registration and souvenir order forms and cost